There are numerous things to factor in when organizing a corporate event. Actually, many event organizers barely know where to begin. This explains why it is better to work with providers of conference management services, whenever you are organizing corporate events and conference. The providers will not only release you the pressure and stress of organizing an event, but you will avoid the following mistakes people make when organizing corporate events.
Not Offering Quality Drinks and Food
No matter the amount of time your event will take, it is important to offer the attendees quality refreshments. Some people find it challenging to prepare quality foods and drink. However, even if you will not offer the attendees much, at least ensure there are some light snacks, coffee and water. However, longer events will require you to prepare breakfast and lunch.
Not Using Checklists
Some people attempt to wing the event and keep every detail in their head. This does not work, and something ends up being forgotten. Make to-do lists, contact lists, vendor lists and supply lists. Ensure every person involved in organizing the event is reading from the same script.
Not having Sufficient Time to do Quality Set
Even if it means increasing the number of hours you rent the venue, do it. It is very disappointing to realize things are not well during the last minute or putting the finishing touches when your guests are arriving. Remember quality set up is very important
Not Finding Help
You should ask for help from people you trust. Doing everything on your own is not a good idea, and may drive you crazy. After you assign a task to a certain person, offer the assigned enough space to execute it. After all, if the person you choose to do a certain task is qualified, you should not keep following him or her. To be sure of the quality of services you receive, consider hiring professional providers of conference management services.
Failing to Send Reminders Prior to the Event
Some people expect the guests to know precisely where they should be and at what time. However, most people have crowded, busy schedules. Send them a reminder one week before the day your event is to take place
Not Undertaking a Site Walk Through
You can only know if the space will be enough for your event if you conduct a venue walk through. The walkthrough will help you discern if there is sufficient space for the intended purpose, see the venue’s condition, sound system’s quality, and ask any question you may have.
Not Hiring Entertainment
There are so many ways entertainment fits into corporate events. You can use entertainment to starts and open session, or to end the corporate event in a style. Corporate entertainment has the ability to pump up the guests and to make them open to your message.
Selecting a Bad Date
You should not book your event near or on a major holiday or during the period when people go for vacation. This can lead to low attendance.
There is nothing as disappointing as planning an event, just to realize that it was below standard. This happens when you are not a professional in event planning. Instead of organizing the event on your own, hire professional providers of conference management services to help you out.